Applying for a Passport

Although my work life is all about putting numbers in boxes, the thought of applying for a passport filled me with dread. So I thought that it would be a good idea to post a few little hints and tips. This is especially true if your little one is going on their first overseas adventure.


Whilst I am old enough to remember being on my mum’s passport without a photo, you need 2 photos for your application form.  If you have any fear that your child won’t be able to have a good photo in one of those rubbish photo booths, I would recommend going to a proper photography shop (Max Spielmann etc) and just paying a little more to have someone actually take the photo. It cost us £6 for 6 pictures, which is a little more than the booth. However, you know that the photo will be right for the passport

You have to get someone to countersign (more on them later!) just one photo with the following:

“I certify that this is a true likeness of (INSERT CHILD’S FULL NAME)”

and then sign and date it. The child’s name must include the middle name, otherwise they will return it (been there done that!). As parent, you do not need to sign the back of the photo.



Did you know that there were 2 different forms?! The old-school form from the Post Office is different to the one that you can fill in online. As a result, one might be easier to fill in than the other, especially if you have a slightly complicated family background.


I would recommend going down the online route if possible, as you are able to save a final version before signatures. As such, if that bit goes wrong, you can always print off another copy. However, you do have to pay up front, so you need to be sure that you’re going to go through with the process. Also, you do need a printer as clearly HM Passport Office aren’t fully into the 21st Century.

I do have a copy of the online form if anyone is interested in seeing the questions. Please email [email protected] and I’ll send it over to you.

If you go down the paper form route, I would highly recommend the Check and Send facility offered by the Post Office. This takes away some of the stress of worrying once you send off the form.

However, before you fill in the form, you may need to ask your extended family for their passport numbers and place of birth. These are the more random questions which are on the form (don’t ask me why!!)

If you are applying for a passport for the first time, you also need to send the original of the birth certificate. You get it back a couple of days before you receive the passport.


There are various rules about who can countersign the forms, which can be found here:

Generally they need to know you for 2 years, and be a “person of good standing”. If they are signing for a child’s passport, they need to know the parent signing the passport for 2 years and not the child. If you are struggling to get the passport signed off, the one occupation which is a bit of a catch all is a “manager of a VAT registered company”. This is a very wide term – a manager in a small firm can be classed as that.



As of the summer 2016, it took 3 weeks to get the passport back so the turnaround times are quite quick. You can make an appointment to go to the Passport Office itself if you need a passport urgently. However, that sounds far too stressful!!!

Once you get the passport, you can concentrate on the important part – the holiday!!!!

PS If you want further advice on applying for a passport, go to the Kiddie Holidays website here

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